SHARE WITH YOUR STARFIRE FAMILY
Example Parent (You)Share with your Starfire family
Create a Post
Choose the type of post before publishing. The category buttons below filter existing posts. Official announcements are staff-only.
STARFIRE DOLLZ · OWNER COMMAND CENTER
Good Afternoon, Coach Ny’Kei.
Your team. Your standards. Everything in one place.
Owner Preview · Fictional records and counts · No live actions
Today’s Priorities
Staff onboarding & shifts
Pending agreements, training, assigned shifts and timesheet review
Enrollment needs review
Family forms, signatures and payment verification
Parent messages needing replies
Private coach conversations and important acknowledgments
Pickup & arrival activity
Staff-confirmed check-ins and authorized pickup handoffs
Doll Closet requests
Required items, replacements, sizing and distribution
These are example priorities, not real alerts. The live dashboard will use verified permissions and activity records.
Team at a Glance
12
Dancers
Example roster
3
Enrollments in Progress
2
Pickup Requests
7
Fully Enrolled
Quick Management
Practice & Calendar
Publish event photos and maps, review RSVPs and notify families.
Payments & Square
Track tuition, packages, receipts and store order status.
Coach Communication
Read receipts, acknowledgments, private updates and team posts.
Staff Access
Assigned roles, activity history and safe pickup permissions.
Enrollment Overview
4
Invited
3
In Progress
2
Awaiting Payment
7
Fully Enrolled
Family Enrollment Checklist · Example
Invitation accepted✓ Complete
Family + dancer details✓ Complete
Emergency details + pickup adults✓ Complete
Handbook and signed agreementsNeeds review
Uniform sizingPending
$50 registration + $65 first tuitionAwaiting verified payment
Live version: accepted invitation only, save and resume, per-family missing requirements, verified signatures and Square payment, then automatic parent portal unlock. The separate $325 team package does not gate access.
Attendance · Owner Staff Activity
Same four activity stages as the approved staff preview. Tapping a parent's button does not verify attendance or complete a checkout.
2
Pending Arrivals
9
Checked In
2
Pickup Requests
1
Checked Out
Authorized Pickup Verification
RequiredStaff checks identity against the approved pickup list before release.
Time-stamped staff log
PlannedWhich staff account verified arrival, identity and handoff.
Own Daughter · Parent Role
Switch to Parent Preview to check your daughter in or say “I'm Here for Pickup.” Staff verification remains required.
Owner account and parent role share one secure identity, but parent-facing records are family-scoped. No self-verification shortcut is created for an Owner's daughter.
All Dancers · Development
One roster, individual dancer profiles and coach-controlled portraits, with access limited by staff permissions.
Development & Progress
Mastered / Improving / Practicing progress indicators, milestone achievements and monthly individual updates.
Practice at Home
Upload demonstration videos, assign to dancers or the team, and review what parents can watch.
Coach’s Corner
Approved parent-facing feedback, team practice recaps and private staff observations.
Safety & Pickup
Review parent-supplied medical details and proposed pickup adults, subject to safety and access policies.
OWNER TOOLS · DEVELOPMENT
Manage Dancer Progress
Update one dancer, draft coach feedback, record a team recap, or prepare a practice video. Your parent-facing My Dancers design stays exactly as approved.
A team recap goes to all assigned dancer Practice tabs; it does not overwrite each dancer’s individual skill ratings.
Actual storage, video access, and publishing need the live secure backend. This file is not uploaded.
Demo only. Neither button saves or publishes anything. In the real system: draft → review → owner approval → publish, with an update history. Assistant coaches may submit restricted observations; the Owner controls parent-facing publication.
Payments · Square
$455
Tuition Collected
$225
Example Package Balance
3
Store Orders
2
Payments to Review
Registration$50 nonrefundable
Tuition$65 March–August
Team Package$325 · 30-day window
Minimum installment$35 unless less remains
All balances above are examples. Square catalog, transactions, payment verification, reconciliation and checkout are NOT live in this prototype. Financial information is Owner-only.
Offline Payments, Waivers & Scholarships
Owner-only financial tools. Your daughter can be recorded without paying Square processing fees, and scholarship awards can be assigned to a specific dancer. These are separate accounting actions.
Bank Deposit / Offline Payment
When money is actually deposited or received for a dancer's charge, enter the amount, bank reference and date. This is not a Square transaction.
Waive a Charge
Forgive some or all of a dancer's charge with an owner-approved reason. No money received. Never label a waiver as a payment.
Scholarship Award
Record funder, verified funds, selected dancer, eligible charges and allocation. Credit the family only after verification, without a fake Square payment.
Owner Financial Entry · Interactive Preview
Try the fields to see the record summary. Nothing is saved, transferred, charged, verified, or applied to a real account.
Scholarships: Application or nomination → owner review → award decision → verify funding → allocate to eligible dancer charges → notify family privately → parent sees updated balance. Partial and full awards are supported; one funder can support multiple dancers with separate allocations. Preserve a ledger to avoid duplicate credits.
Messages · Official Notices
Private Coach Inbox
Unread, Needs Response and parent conversation filters. Owner can see parent message read status; parents cannot see Owner read, typing or online status.
Read & Acknowledge
Track opened versus explicitly acknowledged notices, then privately remind families who have not responded.
Parent-to-Parent Controls
Adult-only approved requests, block/report, global or individual restrictions, 30-day message expiry except preserved reports and legal holds.
The Dollhouse
Post official notices, moderate team community, manage pinned items and featured galleries without exposing family private messages.
Team Calendar · Events
Create & Update
Practice, performances, parades, locations, schedules, cancellations and future recurring events.
Location + Maps
Actual event addresses, directions, Apple/Google Maps links and entrance or parking photos.
RSVP Reports
Going / Maybe / Can't Attend, event-by-event selections, and private coach notes.
Urgent Changes
Notify families; important schedule changes may require Read & Acknowledge.
RSVP intentions do not mark actual attendance. The existing parent-facing RSVP layout stays approved.
Documents & Records
Templates & Versions
Manage Parent Guide, handbook, agreements, team letters, uniform instructions and document access.
Signed Records
View immutable completed forms, verification status, family-specific receipts and document history.
Owner and authorized staff document permissions differ from the parent-facing personal folders.
The Doll Closet · Required Items & Replacement Orders
Dancer Item Checklist
Required outfits, footwear, issued items, missing sizes and included-in-package status—by dancer.
Replacement Requests
Review lost, damaged, outgrown or worn items; approve replacements and track fulfillment.
Square Team Store
Boutique catalog, sizes, inventory, optional merchandise, preorders and customer orders.
Pickup & Fulfillment
Preparing / Ready / Distributed. Merchandise pickup is distinct from dancer pickup.
The Doll Closet stays within each dancer profile; Square integration remains planned, not connected.
OWNER TOOLS · ACCESS & ONBOARDING
Invitations Center
Start fresh: invite accepted families or staff from one secure management area. These sample forms do not send email or create live accounts.
2
Sample Parent Invites
1
Sample Staff Pending
1
Sample Activated
0
Actual Invitations Sent
Create Invitation · Preview
Enter details and preview the invitation. Nothing will be sent.
Invitation Tracking
Parent invitation · Example
PendingAccepted dancer · awaiting signup
Pickup Assistant invitation · Example
OnboardingOnboarding documents awaiting signature
Assistant Coach invitation · Example
ActivatedAccount activated · access limited to assigned role
Planned live tools: send, resend, expire, revoke, accept, onboard, and approve. Parent invitations only after dancer acceptance; staff permissions require owner authorization.
What happens after they accept?
Parent
Individual login → 5 enrollment steps → required $115 verified → Welcome to the Dollhouse → family portal. The $325 package remains separately payable.
Staff
Individual login → onboarding information & signatures → orientation → your approval → restricted staff portal.
The real implementation must generate expiring single-use invitations on the server, verify authorization, and record activity. A static HTML prototype cannot securely issue accounts.
OWNER TOOLS · TEAM & PEOPLE
Staff Headquarters
One place for onboarding, agreements, scheduled shifts, time records, assignments, CARE training, and staff access.
4
Example Staff / Volunteers
2
Onboarding Steps Pending
3
Upcoming Example Shifts
1
Reviewed Example Timesheet
Staff Directory & Roles
Coach Ny’Kei · Owner
OwnerTeam administration, finance, permissions, publishing and oversight
Check-In & Pickup Assistant · Example
RestrictedVerify arrivals and already-authorized handoffs; no pickup-list approvals or financial access
Assistant Coach · Example
AssignedAssigned coaching, draft observations, practice support; publishing requires permission
CARE Youth Dance Instructor Trainee · Example
TraineeSupervised instruction and assignments; no independent dancer release
Occasional Volunteers
LimitedEvent-specific assignments and limited access, as approved
Staff Onboarding & Electronic Agreements
Invite a staff member, collect information and required signatures, complete orientation, then approve their exact permissions. This demo does not create accounts or legally sign documents.
0 of 5 example steps checked · No changes saved.
Shift Schedule & Timesheet Review
Monday Practice · 5:15–6:45 PM
ScheduledExample assignment: coaching assistance
Wednesday Practice · 5:15–6:45 PM
ScheduledExample assignment: arrival desk
Sample submitted time record
Awaiting reviewClock-in 5:00 PM · Clock-out 7:00 PM · 2 hours · No break · Fictional
Timesheet approval here is local preview only. Actual corrections, identity and timestamp logs require secure records.
Tasks, Training & Supervision
Assigned Duties
Check-in desk, practice setup, water breaks, practice assistance, equipment and cleanup.
CARE Orientation
Role expectations, supervising coach, dancer safety, confidentiality and supervised instruction.
Coach Feedback
Private evaluations, learning goals and performance notes—not visible to families.
Permissions & Audit
Staff-specific access, offboarding, action history and revocation. No finance or pickup-list approval by default.
CARE program rules and external payroll/timekeeping must be confirmed separately; Starfire shift preview is not an official CARE payroll record.
STAFF PORTAL · LIMITED ACCESS PREVIEW
My Workday.
Example staff member · CARE Youth Dance Instructor Trainee
My Next Shift
Monday Practice · 5:15–6:45 PM · Example schedule
My Supervisor
Coach Ny’Kei · Supervised assignments
Clock In / Clock Out
Not clocked in · Preview only
This records no timestamp or payroll hours. The live version will require verified staff identity, time records, corrections and owner review.
My Assignments
0 of 4 tasks completed in this preview.
Orientation, Handbook & Training
Read Staff Handbook
PreviewTraining materials and expectations
Confidentiality & Safety Agreements
PendingRead and sign through secure onboarding when live
CARE Training Modules
PlannedSupervised instruction, role boundaries and coaching goals
A trainee cannot independently release a dancer. Individual authorization and documented pickup verification remain required.
Staff, Roles & Settings
Owner
Ny’KeiFull team administration, financial oversight and owner profile.
Check-In & Pickup Assistant
RestrictedVerify arrivals and authorized pickup handoffs, not new pickup authorizations or financial data.
Assistant Coach
Assigned accessAssigned dancer training, practice recaps and appropriate progress controls.
CARE / Trainee
RestrictedSupervised and limited; never independently authorized for pickup release by default.
System Controls
Private messaging moderation, notification defaults, team policies, fees and Square connection status.
Audit & Security
Staff actions, owner login protection, approved roles, session history and access records.
★
STARFIRE DOLLZ · OWNER
Coach Ny’Kei
Founder & Team Director
Professional & Parent-facing Profile
Owner-controlled professional photo, display name, title, a short biography and a preview of what parents see—without publishing private contact information.
Account & Security
Owner sign-in, two-step verification, active devices, access history and staff permissions.
Owner Profile is a design preview. It does not update real account information.
MY DOLL PORTAL · PARENT COMMUNITY
Welcome to The Dollhouse.
Team updates, special memories, and everything that keeps our Doll families connected.
MY DOLL PORTAL · MY DANCERS
Her little world.
Her development, uniforms, family details, and safety information—together in one place.
MY DANCER · EXAMPLE PROFILE
AD
Arianna
Mini Dollz · Fictional dancer
QUICK REFERENCE
Upcoming This Week
Next PracticeView details, outfit, RSVP, and directions in the Team Calendar
FAMILY INFORMATION & UPDATES
Safety + Pickup
Review information here, or choose a section to make a change.
MY DOLL PORTAL · PRACTICE DAY
Check-In & Check-Out
Quick arrival and pickup requests first, with practice responses and attendance history just below.
STARFIRE DOLLZ · PRACTICE DAY
Parent Quick Check-In
Arianna · Your dancer · Today’s scheduled practice
◷ Waiting for staff verification after a request. Tapping does not mark a dancer as present or released.
UPCOMING PRACTICE · PLAN AHEAD
Your next practice
Monday, March 1, 2027
5:15–6:45 PM · Sample event · RSVP is managed in Team Calendar
✓ Going · Example selectionPRACTICE-DAY REQUEST DETAILS
Arrival, Pickup & History
Check In and I’m Here for Pickup remain available in the quick actions above. Staff always verify physical arrival and handoff.
Selected: Mon, Mar 1, 2027
Sample practice · Demo only
MY DOLL PORTAL · PRIVATE COMMUNICATION
Starfire Messages.
Personal conversations, important notices, and family connections—beautifully organized.
YOUR STARFIRE INBOX
NOTIFICATIONS · PREFERENCES
Stay connected, your way.
Message notificationsPrivate conversation alerts
Community activity alertsComments and reactions
In-portal chimeWhen audio is supported by the browser
Push notificationsDepends on installed web app and device permission
Important team alerts remain visible inside the portal even when optional push alerts are disabled. Phone and Apple Watch sounds are controlled by the device.
Interactive planning demo. Messages, permissions, receipts and notifications here are fictional, local-only and not sent to parents.
MY DOLL PORTAL · DOCUMENTS
The Filing Cabinet.
Everything important, beautifully organized in one place.
MY DOLL PORTAL · TEAM CALENDAR
The Team Calendar.
Practices, performances, and special moments, all in one beautiful place.
Team practice Special eventTap any event date to view details
UPCOMING TEAM EVENTS
What's coming up.
All calendar entries are sample events. This preview does not publish a team schedule.
OWNER · EVENT MANAGEMENT PREVIEW
Manage Team Calendar
This Owner Preview lets you see a sample of event management without publishing anything.
Your selected event image will appear here (preview only).
MY DOLL PORTAL · PAYMENTS
My Payments.
Everything in one place. Simple, clear, organized.
Next Tuition
$65
Monthly · Due on the 1st
Paid to Date
$115 ✓
Example payment record
Monthly Tuition
March–AugustTuition amount
$65.00Next due
April 1, 2027March tuition✓ Paid
April tuitionUpcoming
Tuition Checkout Preview
Monthly tuition · $65.00
Preview only. No charge will be made; live checkout requires secure Square integration.
Team Package
♧Uniforms and team essentials · Example account
Package Total
$325
Remaining Balance
$225
Payment progress$100 paid
30-day payment window after enrollment. Minimum installment: $35, unless the remaining balance is lower.
Choose a payment amount
Payment Preview
Selected amount: $65
Preview only · No transaction or installment is submitted.
Payment History
◷Registration Fee
March 1, 2027 · Example
$50.00
✓ Paid
March Tuition
March 1, 2027 · Example
$65.00
✓ Paid
Team Package Installment
March 5, 2027 · Example
$100.00
✓ Paid
Receipts and payment records shown here are fictional examples. Official receipts will also be accessible in Documents → Receipts.
Owner · Payment Overview
Preview OnlyAn administrative preview for verified Square payments, balances, payment reminders, and family-specific records. No real financial or payment data is loaded.
Verified Payments
—Accounts Needing Review
—Demonstration only. Registration is $50 nonrefundable, tuition $65 monthly March–August, and the team package is separate at $325. The team package does not block portal access after enrollment unlock. No payments are processed here.
MY DOLL PORTAL
My Dancers
Connected feature layout is coming next.
Design checkpoint
This is a navigation preview. The Dollhouse posting and engagement interactions are working with fictional local demo data. Real account permissions and secure records require backend development.
STARFIRE DOLLZ · 2027 ENROLLMENT
Welcome to Your Next Chapter.
You're one step closer to becoming an official Starfire family.
Owner · Enrollment Overview
Sample families · preview only4Invited
3In Progress
2Awaiting Payment
7Fully Enrolled
Demo tracking: invitation sent → forms → signatures → sizing → Square payment verified → access unlocked.
In the live version, each accepted family's missing steps, signed forms, and payment verification would appear here. No real enrollments are tracked in this preview.
Enrollment progress
Step 1 of 501 · Family Information
Enrollment information and signed documents are saved securely. Full access follows completion and Owner verification of the required enrollment steps.
✶
OFFICIALLY STARFIRE · WELCOME PREVIEW
Welcome to The Dollhouse!
Made of Spark. Built With Fire.
Enter My Doll Portal →Illustration of the welcome screen after enrollment is verified.
MY DOLL PORTAL · TEAM STORE
The Starfire Boutique.
Made of Spark. Built With Fire.
Shop Starfire
Your Preview Bag
Your bag is empty.
Preview only. No real Square catalog, inventory, orders, or checkout connected.
Sample merchandise only. Live items, prices, photos, sizes, inventory, and checkout will come from the existing Starfire Square store after the integration is built and tested.
Owner · Store Management
📦 New orders Demo
🏷️ Catalog & inventory Square connection pending
🛍️ Pickup / fulfillment Demo
🧾 Receipts & reconciliation Demo
STARFIRE DOLLZ · SETTINGS
My Portal Settings.
Everything organized, protected, and within reach.
Parent Settings
Switch Parent / Owner in the portal headerAccount & Profile
Settings are a design preview. Buttons show categories; no account details, access permissions or preferences are changed.
Enrollment Checklist · Owner Dashboard
Quick access to invitations, missing documents, payment verification and completed enrollments.